HKN renewals occur on April 01 with the exception of a few journal collections that require HKN to renew on January 01.
Renewals (April 01 – March 31)*
The process to renew occurs as early as mid-September as follows:
|mid-September||Send subscribers renewal reminder with Schedule A & B.|
|mid-October||Send vendors request for renewal pricing.|
|mid-October – December 23||As renewals arrive, discuss inflation over 2% with Partner Universities, and request/discuss revised pricing with vendors|
|November 01 – December 15||Receive and enter vendor renewal pricing into HKN system and prepare HKN budget accordingly.|
|January 02 – January 03||Send renewal notices with vendor inflation rates to subscribers, including Partner Universities.|
|January 02 – February 27||Receive confirmation/cancellations from subscribers. Includes receiving feedback on vendor renewal pricing. Continue to negotiate renewal pricing for resources that HKN was unable to maintain at a 2% maximum increase.|
|March 01 – March 31||Advise vendors of cancellations, and negotiate revised renewal pricing if required. Based on outcome, adjust HKN budget accordingly (subscribers fees cannot be adjusted at this point unless fees decrease).|
* Note that some renewals occur in January.